About the role
As an office manager you will play a key role in ensuring the smooth and efficient operation of our workplace. Your responsibilities will include managing daily office needs, coordinating with vendors and suppliers, overseeing maintenance schedules, and supporting staff with administrative tasks. You’ll act as the go-to person for facility-related issues, ensuring the office remains a productive and welcoming environment. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively in a dynamic environment.
This is a part-time contract position, requiring 20–24 hours per week, based in our New York office.
Responsibilities:
- Manage the day-to-day operations of our NYC office, including facilities maintenance and repair, events, processes, policies, and communications
- Oversee and sort incoming mail and packages at the NYC Office
- Monitoring, ordering, and stocking office supplies, snacks, and beverages in alignment with usage and our set budget
- Monitor office supplies and order as needed, in alignment with our set budget
- Actively monitor the office for facilities concerns (i.e. leaks, plumbing issues) and facilitate timely repairs
- Actively monitor our vendor’s work to ensure they’re fulfilling their obligations at the agreed-upon standards and flagging and addressing lapses in quality
- Help employees troubleshoot issues with office equipment (i.e. faulty monitors, help printing or using our AV equipment)
- Actively monitor our IT & AV equipment to ensure it is in good working order and partner with IT to resolve any issues
- Serve as the in-person, main point of contact for all NYC Office needs and questions
Who you are:
- Minimum of 2 years’ experience with office or facilities management, including developing and executing on employee programming and events
- Confident with technology and quick to learn new systems and tools.
- Strong working knowledge of G-Suite (for calendar, email, and docs), Slack, and Zoom
- Exceptional organizational, administrative, and problem solving skills
- Excellent verbal and written communication skills, with the ability to collaborate effectively across all levels of the organization
- Adept at troubleshooting problems independently, with sound judgment on when to escalate concerns.
- Operate with a high sense of ownership and attention to detail
- Self motivated with a positive attitude
