1. Procurement Strategy & Planning
Formulate the company’s long-term and short-term procurement strategies, procurement plans, and cost control goals, combining the company’s business development needs, budget plans, and market trends.
Analyze procurement needs of various departments (technical, operations, administrative, trading support, etc.), sort out procurement categories (such as technical equipment, software services, office supplies, infrastructure, third-party services), and optimize procurement structure.
Track market price trends, industry supply and demand changes, and competitor procurement strategies, adjust procurement plans and strategies in a timely manner, and improve procurement cost-effectiveness.
Establish and improve procurement systems, processes, and standards, standardize procurement operations, and ensure the transparency, efficiency, and compliance of the procurement process.
2. Supplier Management
Develop and reserve high-quality suppliers, including supplier screening, qualification review (compliance, strength, service capability), and onboarding management, establishing a complete supplier database.
Conduct regular supplier evaluation (quality, price, delivery time, after-sales service, compliance), optimize supplier structure, eliminate unqualified suppliers, and maintain long-term and stable cooperative relationships with core suppliers.
Negotiate with suppliers on price, payment terms, delivery time, quality standards, and after-sales service, strive for favorable procurement conditions, and reduce procurement costs.
Handle supplier-related disputes and complaints, coordinate with suppliers to solve problems such as quality defects and delivery delays, and ensure supply stability.
3. Procurement Process Management
Oversee the entire procurement process, including procurement application review, supplier selection, quotation comparison, contract signing, order placement, delivery tracking, inspection and acceptance, payment settlement, and post-purchase follow-up.
Control procurement quality, formulate procurement quality standards, conduct incoming inspection and acceptance of procurement items, and ensure that the quality of purchased goods and services meets the company’s requirements.
Optimize the procurement process, improve procurement efficiency, reduce procurement cycles, and ensure that procurement needs are met in a timely manner to support the smooth operation of various departments.
Manage procurement documents (contracts, quotations, invoices, inspection reports, etc.), sort out and file them in a standardized manner, and ensure the completeness and traceability of procurement records.
4. Cost Control & Budget Management
Formulate procurement budget plans, strictly control procurement costs, track and analyze procurement budget execution, and ensure that procurement expenditures are within the budget.
Adopt cost-saving measures such as centralized procurement, bulk procurement, and long-term cooperation, reduce procurement costs on the premise of ensuring quality and supply stability.
Conduct cost analysis on procurement items, compare prices of different suppliers, and put forward cost optimization suggestions to improve the company’s cost competitiveness.
5. Compliance & Risk Control
Ensure that all procurement activities comply with global regulatory requirements (FATF, MiCA, local regulations) and the company’s compliance policies, including anti-corruption, anti-bribery, and fair competition requirements.
Establish procurement risk management mechanisms, identify and assess procurement risks (supply risk, price risk, quality risk, compliance risk), and formulate targeted risk mitigation measures.
Cooperate with the compliance team to complete procurement-related compliance audits, regulatory reporting, and internal inspections, and provide relevant procurement records and materials.
Strengthen internal supervision of the procurement process, prevent irregular procurement behaviors, and ensure the fairness and impartiality of procurement work.
6. Cross-departmental Collaboration
Communicate closely with technical, operations, administrative, finance, and compliance departments to understand their procurement needs, coordinate procurement resources, and ensure that procurement work is closely aligned with business needs.
Coordinate with the finance department to complete procurement payment settlement, reconcile procurement funds, and ensure the timeliness and accuracy of payments.
