About Akuna:
Akuna Capital is an innovative trading firm with a strong focus on collaboration, cutting-edge technology, data driven solutions, and automation. We specialize in providing liquidity as an options market-maker – meaning we are committed to providing competitive quotes that we are willing to both buy and sell. To do this successfully, we design and implement our own low latency technologies, trading strategies, and mathematical models.
Our Founding Partners first conceptualized Akuna in their hometown of Sydney. They opened the firm’s first office in 2011 in the heart of the derivatives industry and the options capital of the world – Chicago. Today, Akuna is proud to operate from additional offices in Sydney, Shanghai, Singapore and London.
At Akuna, we believe that the people are the centre of everything we do. Akuna Software Technologies was our first international office and opened in the Fall of 2014. Our Shanghai office works with the latest hardware and software technologies to develop high performance low latency solutions that are robust and scalable, ensuring our strategies are as fast as possible for Akuna’s global trading operations. We run happy hours, have a fully stacked snack room with free drinks and fresh fruits, host team events, social club events, and offer internal knowledge sharing sessions. We are looking for the best talent to join us on the journey. If you enjoy being part of smart, driven teams with real challenges to solve- this could be the place for you!
About the Role:
We are looking for a proactive, organized and detail-oriented Office Admin support our dynamic team in Shanghai. You will play a key role in keeping our office running smoothly - managing day-to-day administrative functions. And you’ll be the go-to person for creating a welcoming, well-functioning office environment, all while helping ensure operational compliance and efficiency behind the scenes. If you're someone who thrives on being organized, enjoys helping others, and loves cultivating the right vibe at a workspace, we’d love to meet you.
What you’ll do as an Office Admin at Akuna:
- Serve as Akuna’s first point of contact for the office - greet and assist visitors, vendors, and candidates professionally.
- Liaise with the building management and maintenance staff to handle office
- Order and maintain office and pantry supplies; keep workspaces clean and
- Coordinate employee and candidate travel arrangements, and send out relevant travel
- Organize internal events and external activities, including logistics and
- Administer employee benefits programs such as commercial health insurance, annual health check and other related benefit.
- Manage swag and giveaway
- Source and liaise with vendors for employee benefit-related services and procurement
- Answer and route incoming calls as
- Manage the distribution and organization of mail and
- Support the HR & Recruitment team with tasks as needed, such as employee onboarding/offboarding, conference room preparation, interview scheduling, event support, and other duties required.
- Prepare monthly cash flow projections for the Shanghai
- Coordinate fund requests with the US headquarters and liaise with banks for payments and transfers.
- Compile monthly expense reports from bank transactions and share with the Finance team for recording in the accounting system.
- Support monthly tax filings by validating VAT input invoices in the tax portal and downloading the corresponding reports.
- Coordinate with internal finance team and external accountants to ensure timely delivery of monthly
- Assist with monthly statistics reporting to the Shanghai Statistics Department portal.
- Liaise with the external auditor and assist in annual audit processes by managing request lists and gathering necessary documentation.
- Obtain bank confirmations and support documentation for annual financial statements and tax returns.
- Upload executed funding records to the Ministry of Commerce portal as part of service agreement reporting.
- Continuously look for ways to improve the office environment and internal
Job Requirements:
- Prior experience in office administration is a plus.
- Prior experience in finance support roles is a plus (e.g., cashier, accounting, finance assistant, payroll; either internship or full-time work experience).
- Prior experience in wechat account operation and making posters is a plus.
- Strong proficiency in Microsoft Office (especially Excel and Outlook) and Adobe PDF
- Excellent verbal and written communication skills in both Mandarin and
- Experience working in a start-up or small business environment is highly
- Highly organized and detail-oriented, with strong multitasking skills.
- A proactive, self-starting attitude with excellent service orientation.
- Ability to work independently while collaborating effectively across teams and levels.
- Professional, discreet, and trustworthy when handling confidential information.
- Proven ability to work effectively with minimal supervision.
- Always looking to improve systems and processes for greater efficiency.
Join Us
If you’re excited by the idea of building a strong and efficient workplace environment, and you enjoy wearing many hats in a fast-paced team, we’d love to hear from you.
